Portia Web Solutions Academy
Data retention summary
This summary shows the default categories and purposes for retaining user data. Certain areas may have more specific categories and purposes than those listed here.
Site
Category
- Administrative & Compliance Data
This category covers data required for administrative, legal, and regulatory purposes. It includes consent records, acknowledgements, audit logs, policy acceptance records, and other information necessary to demonstrate compliance with data protection, governance, and quality assurance requirements.
Purpose
- Platform Operation & Security
This purpose covers the processing of technical and system data required to operate, secure, maintain, and monitor the learning platform, including performance monitoring, troubleshooting, and security logging.
- Retention period
- 2 years
| Lawful bases | |
|---|---|
| Legitimate interests (GDPR Art. 6.1(f)) | Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |
Users
Category
- Educational Records
This category includes data relating to a learner’s academic participation on the platform. It covers course enrolments, learning progress, completion records, attendance, certificates, and qualification outcomes generated through participation in training programmes.
Purpose
- Learning Delivery & Course Administration
This purpose covers the processing of personal data necessary to deliver learning content, manage course enrolments, administer training programmes, track learner progress, and support participation in educational activities.
- Retention period
- 6 years
| Lawful bases | |
|---|---|
| Contract (GDPR Art. 6.1(b)) | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract |
Course categories
Category
- Educational Records
This category includes data relating to a learner’s academic participation on the platform. It covers course enrolments, learning progress, completion records, attendance, certificates, and qualification outcomes generated through participation in training programmes.
Purpose
- Learning Delivery & Course Administration
This purpose covers the processing of personal data necessary to deliver learning content, manage course enrolments, administer training programmes, track learner progress, and support participation in educational activities.
- Retention period
- 6 years
| Lawful bases | |
|---|---|
| Contract (GDPR Art. 6.1(b)) | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract |
Courses
Category
- Educational Records
This category includes data relating to a learner’s academic participation on the platform. It covers course enrolments, learning progress, completion records, attendance, certificates, and qualification outcomes generated through participation in training programmes.
Purpose
- Learning Delivery & Course Administration
This purpose covers the processing of personal data necessary to deliver learning content, manage course enrolments, administer training programmes, track learner progress, and support participation in educational activities.
- Retention period
- 6 years
| Lawful bases | |
|---|---|
| Contract (GDPR Art. 6.1(b)) | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract |
Activity modules
Category
- Assessment & Feedback Data
This category contains data generated through learner assessment activities. It includes assignment submissions, quiz attempts, grades, feedback comments, evaluation notes, and assessor records used to measure learning outcomes and academic performance.
Purpose
- Assessment & Certification
This purpose covers the processing of personal data required to assess learner performance, record assessment outcomes, provide feedback, and issue certificates or formal confirmation of course completion.
- Retention period
- 6 years
| Lawful bases | |
|---|---|
| Contract (GDPR Art. 6.1(b)) | Processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract |
Blocks
Category
- Technical & System Data
This category includes technical information generated through the operation of the platform. It covers IP addresses, device and browser information, system logs, error logs, and other technical data required for security monitoring, performance management, and system administration.
Purpose
- Platform Operation & Security
This purpose covers the processing of technical and system data required to operate, secure, maintain, and monitor the learning platform, including performance monitoring, troubleshooting, and security logging.
- Retention period
- 2 years
| Lawful bases | |
|---|---|
| Legitimate interests (GDPR Art. 6.1(f)) | Processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child |